One Trusted Asset Record
Groups, regions, and projects use the same classification and coding to reduce duplicate ledgers and conflicts.
Urban Asset Operations·Youma Asset Management
Manage Assets from Registration and Inventory through Operations, Renewal and Disposal
Create a complete profile for every parcel, project, building, space, facility, and piece of equipment, connecting receipt, change, inventory, operations, assessment, activation, and disposal in one workflow. Management gains a clear view of the portfolio and operating status, teams collaborate around the same assets, and every historical change remains traceable.
Apply toUrban Investment OperationsState-owned Assets GroupPark buildingProperty facilitiesNew energy assets
What is Youma Asset Management?
Define Every Asset Clearly before Operating or Renewing It
Youma Asset Management aims at urban investment and operation platforms, state-owned asset groups, park buildings and multi-project operation organizations, unifying land, projects, buildings, floors, rooms, parking spaces, facilities and equipment and other asset objects, from classification and filing, receipt, change, inventory, to business association, evaluation and activation, update and disposal, forming an asset account that can be queried, traced, and coordinated.
View Urban Asset Operations and Asset Space Management Platformprocess traceable
There are processes, responsibilities, and records for receipt, change, inventory, and disposal.
Business Penetrable
Enter individual assets from the asset map to view leases, jobs, returns, risks, and updates.
Asset Management Breaks Down When Definitions, Status and Ownership Do Not Align
When group ledgers, project sites, financial records, and operating systems use different asset definitions, management cannot rely on the resulting portfolio view for business decisions.
The Same Asset Has Multiple Codes
The investment, finance, operations, property, and project teams maintain separate ledgers with inconsistent names, sizes, locations, and status.
Records Break after Asset Handover
The transfer of assets, ownership, purpose, location, and responsible organization change, and the historical process can only be found through documents.
Inventory Results Stay in Spreadsheets
Inventory surpluses, shortages, and status differences cannot automatically initiate registration, retirement, change, or review workflows.
Operating Data Does Not Return to the Asset Record
Leasing, contracts, billing, facility operations, and renovation projects exist in separate systems and cannot be penetrated by asset.
Underperforming Assets Are Identified Too Late
Vacant, idle, risky, repaired, and updated assets do not form a continuously updated management view.
One Asset Model across Management, Operations, Field Work and Renewal
Built on asset classification and a complete profile for every asset, the platform receives new-project and existing assets, then connects them to leasing, property and facility operations, performance analysis, renewal, and disposal. Every business change updates the asset's current status and history.
- 01 Register
- 02 Receive
- 03 change
- 04 Inventory
- 05 Operate
- 06 evaluation activation
- 07 update disposal
asset mainlineLand, Project, Building, Floor, Room, Shop, Parking Space, Venue, Facilities and Equipment, New Energy Assets
01 · Asset filing
Standardize Classification, Codes and Record Templates before Consolidating Project Data
Classification, coding and archival templates are configured according to the scope of organizational management and asset type, and assets can be established from various sources such as project delivery, historical ledger, system interface and on-site replenishment. Different asset types retain their own professional fields, and the group can still summarize according to a unified standard.
First establish a common asset language, and then let multiple items of data into the same account.01 Asset classification according to national standards and enterprise requirements02 Different asset types use different file templates03 Manage code, ownership, location, purpose, area, and responsible organization04 Support batch import, system synchronization, service reception and manual registration05 Verification duplicates, omissions, formatting errors, and standard conflicts06 Keep track of the source system, creation method, version, and changes
The asset type library supports different asset types and multi-level classifications.
Each asset class can be configured with separate profile fields, list information, and QR code content.
02 · Asset Profiles and Spatial Drill-down
Find Any Asset on the Group Map and Open Its Full Record and Operating Status
The asset map is drilled down by country, region, project, building and floor; after entering a single asset, the ownership, space, responsibility, contract, bill, equipment, work order, picture and historical changes are summarized with the asset card. QR code connects the on-site physical object with the system file.
A card sees who it is, where it is, who is responsible, and how it is being used.
A portfolio of assets summarizes ownership, space, responsibilities, status, and main attributes.
Group → Area → Project → Building Floor → Single AssetArchives, Contracts, Assignments, Values, HistoryAsset QR code connecting site and system
03 · Receipt and change
Record Ownership, Approval and Before-and-after Data for Every Asset Change
Starting with project handover or historical-data import, the system manages asset receipt, verification, and multilevel approval. Later changes to ownership, location, use, status, area, or responsible organization follow controlled workflows that preserve before-and-after values and the complete approval history.
Instead of overwriting old values, a retrospective timeline of asset events is formed.- 01 Initiate receipt or registration
Clarify the source, scope, and organization of assets
- 02 Check the physical and data
Verify ownership, location, fields, attachments, and legacy problems
- 03 Enter approval
Match approval rules by organization, asset type, and event
- 04 Update asset card
Create or Update the Complete Asset Profile after Approval
- 05 Keep before and after records
Changes, responsibilities, and approvals enter the lifecycle timeline
04 · Asset Inventory
Complete Inventory by Scanning On Site and Route Variances into Follow-up Work
Launch inventory counts by organization, region, asset type, or special task. Site staff scan codes on mobile to verify the physical asset, location, status, and use. The system consolidates surpluses, shortages, and attribute differences, then initiates registration, retirement, change, or review workflows as appropriate.
Inventory is not to make a difference table, but to have each difference have a closing result.
Comprehensive, circular, special projects and temporary inventories can form tasks, responsibilities and schedules.
mobile appScan the code to check the actual product and files.
Support photos, positioning, remarks, quantity and abnormal records, and synchronize inventory results after on-site completion.
Select assets by organization, project, category, and status and assign inventory tasks.
Inventory details Retain base, location, title, and value information and write back the asset file when complete.
Turn Inventory Differences into Resolved Business Actionsincorrect informationEnter asset changePanyingEnter the asset registerinventory lossEntry, exit, or disposal
05 · Asset management
Asset Records Show What Exists, How It Is Used and How It Performs
Link business leases, contract bills, property operations, facilities and equipment, renewal projects and operating metrics to asset objects. Management can identify vacant, inefficient, risky and pending assets from the group dashboard, and then drill down to projects, buildings or specific spaces to check the reasons.
Management sees not just aggregate numbers, but also specific assets and responsibilities.
Identify asset size, type, status, and responsibility organization from national and regional distribution.
06 · Update disposal
Preserve History from Underperforming-asset Identification through Revitalization, Renovation or Disposal
Record assessment, activation, repair and renovation, allocation, transfer, retirement, and deregistration based on each asset's operating status and management requirements. Every task identifies the affected asset, responsible organization, approval path, outcome, and status change, then updates the asset record on completion.
Before an asset exits the system, every decision and change it undergoes can be traced back.- 01 Resolve
Empty, inefficient, risky, or repaired assets
- 02 evaluate
Value, ownership, management and transformation conditions
- 03 decision
Revitalize, repair, remodel, transfer or exit
- 04 Execute
Linked responsibilities, approvals, contracts, and renewal projects
- 05 Write Back
Results and new status back to the asset file
01 Asset appraisal and value recording02 Revitalize tasks and business plans03 Renovation, renovation and urban renewal projects04 Transfer, transfer and change of responsibility05 Transfer, scrap, cancellation and withdrawal06 Approvals, attachments, results, and historical status
How Project Operations undertakes renovation and renewal Give Every Role the Asset Information It Owns
Switch roles to see the core workspaces for management, asset managers, operations, finance and audit, and data teams.
Find Vacant, Underperforming, At-risk and Renewal-ready Assets from the Portfolio View
Start by looking at asset classification, regional distribution, and operating status, and then drill down to specific projects and responsible organizations.
- Group asset panorama and regional distribution
- Vacancy inefficiencies, risks, and renewal tasks
- Drill down from Projects to Individual Assets
Resolve Pending Handover, Changes and Inventory Variances Item by Item
File, scan, review, and initiate processes around daily asset tasks, and maintain complete accountability records.
- Receive registration and field verification
- Mobile inventory and discrepancy review
- Alterations, Disposals, and Accessory Filing
Identify Assets That Need Leasing, Revitalization, Repair or Renewal
Link space, contracts, operations, benefits, and risks to the same asset, and identify the business cause directly after the problem is identified.
- Operable and vacant assets
- Contract lease and job status
- Revitalize and update tasks
Verify Physical Assets, Ownership, Value, Inventory Variances and Approval History
Maintain a clear boundary between the asset process and financial accounting, and complete the verification and traceability through coding and result writing.
- Check value and ownership information
- Inventory differences and processing results
- Approval, version, and audit logs
Establish Asset Master Data across Organizations, Asset Types and Systems
Governance classification coding, interface mapping, synchronization quality, permissions, and historical versions allow existing systems to communicate around the same asset.
- Unified Object Model and Coding Mappings
- Interface and data quality monitoring
- Organizational permissions and version management
Make Assets Shared Business Objects without Replacing Existing Systems
Youma Asset Management unifies asset objects and history, and the existing ERP, investment leasing, property, project, GIS/BIM and IoT systems continue to undertake their respective professional business.
Youma Asset ManagementClassification · Coding · Archives · Life Cycle · Business AssociationIntegration rather than substitution
ERP / FinanceContinuing responsibilities: accounting, general ledger, vouchers and statutory statements
Exchange: asset value, cost, income, voucher number, and accounting results
LeasingContinued responsibilities: merchants, business opportunities, contracts, bills and collections
Exchange: leasable space, lease status, contracts, and operating results
Property and facilitiesContinue to be responsible for: equipment, inspection, work orders, quality and energy
Exchange: Equipment relationships, health status, operating costs, and risks
Project OperationsContinuing responsibilities: transformation, renewal, planning, procurement, contract and acceptance
Exchange: updates on projects, execution status, investments, and deliverables
GIS / BIMContinuing responsibilities: geographical location, models, drawings, and spatial representation
Exchange: asset encoding, spatial hierarchy, model linking, and drawing versions
IoT / energyContinued responsibilities: status, alarms, metering, energy consumption, and events
Exchange: Equipment status, anomalies, energy consumption, and operating metrics
OA / BPM / IAMContinued responsibilities: portal, process, unified identity, and organizational authority
Exchange: to-do, approval, organization, personnel, and access control
REPRESENTATIVE CUSTOMER · CITY INVESTMENT & OPERATIONSCustomer stories
Haikai Holdings: Establish a Clear Asset Baseline for Leasing and Operating Decisions
Youma assists Haikai Holdings in sorting out multi-project and mixed-use assets, completing asset inventory and unified filing; on this basis, the asset space is related to the available investment resources, merchants, contracts, rental status and business structure. The business team can find the operable space faster and coordinate the promotion of investment leasing. The management can continuously grasp the vacant occupation, lease period and business changes, providing a basis for asset revitalization, business adjustment and operation decisions.
- Clear asset base Unify classification, coding, location, area, ownership, and usage status, and inventory differences can be reviewed and traced.
- The promotion of investment leasing is smoother Available spaces, prospect requirements, follow-up progress, lease contracts, and occupancy status are linked to specific assets, keeping resources and business progress visible at all times.
- Business decisions are more informed Continuously grasp the business structure, vacant occupancy, lease changes and operating status, and provide a basis for asset revitalization, business adjustment and operation optimization.
Business ValueFrom one-time asset inventory to continuous operation, management can see clearly, business teams can cooperate, and inefficient assets have a basis for activation.
FAQ
Focusing on asset archiving, inventory changes, business relationships, update disposal and system connection, explain product scope, system collaboration and usage.
Q1 What problems does Youma Asset Management mainly solve?
It unifies asset classification, coding, filing, ownership, location, status, and responsibility, and manages the process of receipt, change, inventory, business association, update, and disposal, helping multiple organizations form a traceable asset ledger.
Q2 What assets are suitable for management?
It can manage land, projects, buildings, floors, rooms, shops, apartments, warehouses, venues, advertising spaces, parking spaces, facilities and equipment, and new energy assets. Different asset types can be configured with different file templates, and the group is still summarized according to a unified classification.
Q3 What are the differences between the financial fixed assets system and the financial fixed assets system?
Financial fixed assets system is mainly responsible for value accounting, depreciation, vouchers and statements. This product pays more attention to the physical, space, ownership, use, responsibility, inventory and business process of assets, and checks the value and accounting results with the financial system through the interface.
Q4 Is it necessary to replace existing assets or business systems?
No. Existing ERP, finance, leasing, property, project, GIS/BIM, and IoT systems can be retained, with connection data written back through unified coding, interfaces, messages, and results.
Q5 How to handle historical asset codes and ledgers?
First determine the main data responsibility and coding rules, and then establish the old and new coding mapping, data cleaning, duplicate identification, sample verification and migration records. The history system can still keep the query, and finally run with the confirmed main calculation method.
Q6 What should I do if I find a profit, loss or inconsistent state in inventory?
The system summarizes the differences and initiates a review according to the rules. Inventory gains can enter asset registration, inventory losses can enter exit or disposal, attribute differences can enter the change process, and the processing results can be written back to the inventory task and asset files.
Q7 Does the asset map just show the big screen?
No. A map is an entry point for finding and drilling down assets by space. The core is the asset code, ownership, responsibility, status, contracts, operations and life cycle records behind the map, which users can view from groups, regions, projects all the way to individual assets.
Q8 Can we start with a region or an asset?
Yes. In the first phase, you can choose an area or asset type with clear asset boundaries and good data foundation, first complete the filing, inventory and map, and then expand to more organizations, asset types and business systems according to unified rules.
Youma Asset Management Product Demo
See the Product Applied to Your Current Asset-management Challenges
Whether you are addressing inconsistent asset ledgers, unresolved inventory differences, or limited visibility into operating status, we can tailor a live demonstration to your organization and asset types. See how classification, complete asset profiles, receipt and change, mobile inventory, operating relationships, renewal, and disposal work together.